ARTICLE VIII SPECIAL SECTIONS

ARTICLE VIII  SPECIAL SECTIONS

Section A.  Medical Student Section

There shall be a section within the Medical Society of the State of New York which shall be known as the Medical Student Section.  The medical student section shall represent medical students enrolled in accredited schools of medicine in New York State, encourage and support the active participation of New York medical students in the MSSNY and represent the interests and concerns specific to students enrolled in medical schools in the State of New York.

Membership in the MSSNY Medical Student Section shall be open to students currently enrolled in accredited schools of medicine in the State of New York or those who have a permanent New York address and are enrolled in a school accredited by the Liaison Committee on Medical Education or Commission on Osteopathic College Accreditation and are paid members of the Medical Society of the State of New York.  Conduct, rights and privileges of student membership shall be governed by the Bylaws of the MSSNY.  The MSS may establish its own Bylaws so long as they are not in conflict with the Bylaws of the Medical Society of the State of New York and are approved by the MSSNY Council.

The Medical Student Section shall hold meetings in order to conduct such business as may be necessary.  The MSS shall establish a Governing Council to be elected by the constituents of the MSS.  Each school of medicine shall be represented at the meetings of the MSSNY MSS.

The medical student section is authorized to be represented in the House of Delegates by a minimum of one delegate, and according to the rolls of the Medical Society of the State of New York sixty days prior to the annual meeting, one additional delegate for each additional 400 student members, up to a maximum of 3 delegates. Delegates representing the MSS at the House of Delegates shall be elected by the constituents of the MSS.

The medical student section is authorized to be represented on the MSSNY Council by one Councilor with voice and vote.  The MSS Councilor shall be elected by the constituents of the MSS.  The duties of the MSS Councilor shall be as outlined in the MSSNY Bylaws, Article IV, Sections A and B.

Section B.  Resident Physicians and Fellow Section

There shall be a section within the MSSNY which shall be known as the Resident and Fellow Section.  The purpose of the Resident and Fellow Section shall be to encourage and support the active participation of New York physicians-in-training and those enrolled in a fellowship program in the State of New York in the Medical Society of the State of New York and to represent the interests and concerns specific to resident physicians and fellows in the State of New York.

Membership in the MSSNY Resident and Fellow Section shall be open to those resident physicians enrolled in a residency training program or Fellowship program in the State of New York who are paid members of the Medical Society of the State of New York.  Conduct, rights and privileges of resident physician membership shall be governed by the Bylaws of the MSSNY.  The RFS may establish its own Bylaws so long as they are not in conflict with the Bylaws of the Medical Society of the State of New York and are approved by the MSSNY Council.

The Resident and Fellow Section shall hold meetings in order to conduct such business as may be necessary.  The RFS shall establish a Governing Council to be elected by the constituents of the RFS.  Any paid member of the RFS may participate in meetings of the Section.

The Resident and Fellow Section is authorized to be represented in the House of Delegates by a minimum of one delegate and, according to the rolls of the Medical Society of the State of New York, sixty days prior to the annual meeting, one additional delegate for each additional 400 members over 100, up to a maximum of three delegates.  The method of electing the resident and fellow section delegate(s) shall be determined by the Council. Delegates representing the RFS at the House of Delegates shall be elected by the constituents of the RFS.

The Resident and Fellow Section is authorized to be represented on the MSSNY Council by one Councilor with voice and vote.  The RFS Councilor shall be elected by the constituents of the RFS.  The duties of the RFS Councilor shall be as outlined in the MSSNY Bylaws, Article IV, Sections A and B.

Section C.  Young Physicians Section

Membership in the MSSNY Young Physician Section shall be open to those paid members of the Medical Society of the State of New York who have completed a residency training program and are age 40 or under or those regardless of age who have completed a residency training program within the past eight years.  Conduct, rights and privileges of young physician membership shall be governed by the Bylaws of the MSSNY.  The YPS may establish its own Bylaws so long as they are not in conflict with the Bylaws of the Medical Society of the State of New York and are approved by the MSSNY Council.

The Young Physician Section shall hold meetings in order to conduct such business as may be necessary.  The YPS shall establish a Governing Council to be elected by the constituents of the YPS.  Any paid member of the YPS may participate in meetings of the Section.

The young physicians section is authorized to be represented in the House of Delegates by a minimum of one delegate and, according to the rolls of the Medical Society of the State of New York sixty days prior to the annual meeting, one additional delegate for each additional 400 members over 100, up to a maximum of three delegates.   The method of electing the delegates representing the young physicians section shall be determined by the Council.

The young physicians section is authorized to be represented on the MSSNY Council by one Councilor with voice and vote.  The YPS Councilor shall be elected by the constituents of the YPS.  The duties of the YPS Councilor shall be as outlined in the MSSNY Bylaws, Article IV, Sections A and B.

Section D – Organized Medical Staff Section

There shall be a section which shall be known as the Organized Medical Staff Section.  The organized medical staff section shall represent physicians on the medical staffs of acute care hospitals located in New York State; of psychiatric inpatient facilities maintained by the State of New York or its political subdivisions; and of hospitals with inpatient programs certified by the New York State Office of Mental Health; and of other health facilities and delivery systems.  The Council shall establish the criteria for representation of health facilities and delivery systems in the organized medical staff section.

The purpose of the Organized Medical Staff Section shall be to offer education and assistance to physicians and their medical staff organizations and to represent their interests and concerns.

Membership in the MSSNY Organized Medical Staff Section shall be those MSSNY physician members in good standing who are physician members of their respective hospital medical staff.  Conduct, rights and privileges of OMSS membership shall be governed by the Bylaws of the MSSNY.  The OMSS may establish its own Bylaws so long as they are not in conflict with the Bylaws of the Medical Society of the State of New York.

The Organized Medical Staff Section shall hold meetings in order to conduct such business as may be necessary.  The OMSS shall establish a Governing Council to be elected by the constituents of the OMSS.  Any paid member of the OMSS may participate in meetings of the Section.

The organized medical staff section is authorized to be represented in the House of Delegates by one delegate.  The method of electing the delegate representing the organized medical staff section shall be determined by the Council.

Meetings


ARTICLE XIII.  MEETINGS

SECTION 1.  ANNUAL MEETING OF THE HOUSE OF DELEGATES

There shall be an annual meeting of the House of Delegates of the Medical Society of the State of New York to be held at a time and place designated by the House of Delegates or by the Council. 

SECTION 2.  ANNUAL MEETING OF THE MEDICAL SOCIETY OF THE STATE OF NEW YORK

The Medical Society of the State of New York shall hold its annual meeting at the last scheduled session of the House of Delegates, while the House is recessed following the annual elections.  The president shall preside at this annual meeting of the State Society, which shall include the induction of the incoming president.  The incoming president shall deliver an inaugural address at the annual meeting of the State Society.

Following the adjournment of the annual meeting, the House of Delegates shall reconvene to complete its agenda and receive the report of the tellers.

SECTION 3.  SPECIAL MEETINGS

Special meetings of the Medical Society of the State of New York shall be called by the president on the request in writing of members entitled to cast ten percent of the total number of votes entitled to be cast at such meeting.

Such request must specify the date and month of such meeting, which shall not be less than two nor more than three months from the date of such written demand.  The president of the Society upon receiving the written request shall direct the secretary to promptly give notice of such meeting.  If the secretary shall fail to give such notice within five business days of such request, any member signing such request may give the required notice.

SECTION 4.  ORGANIZATION AND PROCEDURES

The notices of the annual meeting of the House of Delegates and annual and special meetings of the Medical Society of the State of New York shall state the date, place, and hour and shall be mailed postpaid to each member by first class mail not less than ten nor more than fifty days before a meeting.

Publication of such notice in the official publication of the Medical Society of the State of New York shall be considered as complying with this provision.

The affidavit of mailing by the secretary of the Medical Society of the State of New York to the last recorded address of the member shall be deemed sufficient proof of the service upon each and every member for any and all purposes.

Each member in attendance at the annual meetings of the Medical Society of the State of New York shall enter his name and the name of the component county medical society to which the member belongs in a register to be kept by the secretary of the State Society for that purpose.  No member shall take part in any of the proceedings of such convention until said member shall have complied herewith.

All members in good standing so registered may amend and participate in the proceedings and discussions of the Annual Continuing Medical Education Assembly of the Medical Society of the State of New York.

No address or paper before the Medical Society of the State of New York, except those of the president and president-elect, shall occupy more than twenty minutes in its delivery.  All papers read before the Medical Society of the State of New York at its Annual Continuing Medical Education Assembly shall become the property of the State Society.

The following shall be the order of business at the annual meeting of the Medical Society of the State of New York:

  1. Calling the State Society to order
  2. Reading of minutes of the last meeting by title
  3. Induction of incoming president
  4. Inaugural address by incoming president
  5. Adjournment

The rules contained in the current edition of the American Institute of Parliamentarians Standard Code of Parliamentary Procedure shall govern the Medical Society of the State of New York in all cases in which they are not inconsistent or in conflict with the Bylaws of the State Society.

Meetings / Telephone Conference Meetings

ARTICLE XIII-A.  TELEPHONE CONFERENCE MEETINGS

Any one or more members of the Council, the Board of Trustees or any committee of the House of Delegates, the Council or the Board of Trustees may participate in a meeting of such Council, Board of Trustees or committee by means of a conference telephone or similar communications equipment allowing all persons participating in the meeting to hear each other at the same time.  Participation by such means shall constitute presence in person at the meeting.

Meetings by means of a conference telephone shall only be utilized in the event of an emergency. In order for the Council to meet by means of a conference telephone, the president of the Medical Society of the State of New York must call such meeting.  In order for the Board of Trustees or any committee to meet by means of a conference telephone, the chairman of the respective Board or committee must request such meeting by conference telephone and such request must be approved by the president of the Medical Society of the State of New York.

The quorum required for a meeting by means of a conference telephone shall be the same quorum that the body would be required to have in a regular meeting of such body.  Any action taken by conference telephone must be reported to the Council at its next regularly scheduled meeting.