Meetings


ARTICLE XIII.  MEETINGS

SECTION 1.  ANNUAL MEETING OF THE HOUSE OF DELEGATES

There shall be an annual meeting of the House of Delegates of the Medical Society of the State of New York to be held at a time and place designated by the House of Delegates or by the Council. 

SECTION 2.  ANNUAL MEETING OF THE MEDICAL SOCIETY OF THE STATE OF NEW YORK

The Medical Society of the State of New York shall hold its annual meeting at the last scheduled session of the House of Delegates, while the House is recessed following the annual elections.  The president shall preside at this annual meeting of the State Society, which shall include the induction of the incoming president.  The incoming president shall deliver an inaugural address at the annual meeting of the State Society.

Following the adjournment of the annual meeting, the House of Delegates shall reconvene to complete its agenda and receive the report of the tellers.

SECTION 3.  SPECIAL MEETINGS

Special meetings of the Medical Society of the State of New York shall be called by the president on the request in writing of members entitled to cast ten percent of the total number of votes entitled to be cast at such meeting.

Such request must specify the date and month of such meeting, which shall not be less than two nor more than three months from the date of such written demand.  The president of the Society upon receiving the written request shall direct the secretary to promptly give notice of such meeting.  If the secretary shall fail to give such notice within five business days of such request, any member signing such request may give the required notice.

SECTION 4.  ORGANIZATION AND PROCEDURES

The notices of the annual meeting of the House of Delegates and annual and special meetings of the Medical Society of the State of New York shall state the date, place, and hour and shall be mailed postpaid to each member by first class mail not less than ten nor more than fifty days before a meeting.

Publication of such notice in the official publication of the Medical Society of the State of New York shall be considered as complying with this provision.

The affidavit of mailing by the secretary of the Medical Society of the State of New York to the last recorded address of the member shall be deemed sufficient proof of the service upon each and every member for any and all purposes.

Each member in attendance at the annual meetings of the Medical Society of the State of New York shall enter his name and the name of the component county medical society to which the member belongs in a register to be kept by the secretary of the State Society for that purpose.  No member shall take part in any of the proceedings of such convention until said member shall have complied herewith.

All members in good standing so registered may amend and participate in the proceedings and discussions of the Annual Continuing Medical Education Assembly of the Medical Society of the State of New York.

No address or paper before the Medical Society of the State of New York, except those of the president and president-elect, shall occupy more than twenty minutes in its delivery.  All papers read before the Medical Society of the State of New York at its Annual Continuing Medical Education Assembly shall become the property of the State Society.

The following shall be the order of business at the annual meeting of the Medical Society of the State of New York:

  1. Calling the State Society to order
  2. Reading of minutes of the last meeting by title
  3. Induction of incoming president
  4. Inaugural address by incoming president
  5. Adjournment

The rules contained in the current edition of the American Institute of Parliamentarians Standard Code of Parliamentary Procedure shall govern the Medical Society of the State of New York in all cases in which they are not inconsistent or in conflict with the Bylaws of the State Society.

MSSNY Seal / Amendments

ARTICLE XIX.  SEAL OF THE MEDICAL SOCIETY OF THE STATE OF NEW YORK

The seal of the Medical Society of the State of New York shall be as follows:

MSSNY Seal

ARTICLE XX.  AMENDMENTS

Amendments to the Bylaws or to the Principles of Professional Conduct, except such as are obligatory by law, shall be made only at an annual meeting of the House of Delegates after having been submitted in writing at a previous annual meeting and having been published in the official publication of the Medical Society of the State of New York at least once and at least one month before the annual meeting at which action shall be taken.

The affirmative vote of two thirds of the House of Delegates present and voting shall be necessary for adoption of any amendment.

Amendments made necessary by law shall be made either by the Council or House of Delegates whenever such necessity exists.

Meetings / Telephone Conference Meetings

ARTICLE XIII-A.  TELEPHONE CONFERENCE MEETINGS

Any one or more members of the Council, the Board of Trustees or any committee of the House of Delegates, the Council or the Board of Trustees may participate in a meeting of such Council, Board of Trustees or committee by means of a conference telephone or similar communications equipment allowing all persons participating in the meeting to hear each other at the same time.  Participation by such means shall constitute presence in person at the meeting.

Meetings by means of a conference telephone shall only be utilized in the event of an emergency. In order for the Council to meet by means of a conference telephone, the president of the Medical Society of the State of New York must call such meeting.  In order for the Board of Trustees or any committee to meet by means of a conference telephone, the chairman of the respective Board or committee must request such meeting by conference telephone and such request must be approved by the president of the Medical Society of the State of New York.

The quorum required for a meeting by means of a conference telephone shall be the same quorum that the body would be required to have in a regular meeting of such body.  Any action taken by conference telephone must be reported to the Council at its next regularly scheduled meeting.